12 May 2020
Polypipe Group plc
Annual General Meeting 2020 – Change of Venue
Polypipe Group plc announces that further to the announcement by the Government on 10 May 2020 in relation to the Covid-19 situation and the ongoing social distancing requirements and restrictions on public gatherings, the Board of Directors (the “Board”) has been obliged to change the venue for its 2020 Annual General Meeting (“AGM”). The new venue will be the offices of Polypipe Group plc, Broomhouse Lane, Edlington, Doncaster, DN12 1ES. All other details of the meeting remain unchanged including the time of 10.30am on Thursday 21 May 2020.
The Board requests shareholders to vote on all resolutions by completing and submitting an online Form of Proxy and asks that shareholders do not attend the AGM. Any shareholders seeking to attend the AGM will not be allowed to attend the meeting in person and will be refused entry to the AGM. Details of how to vote by proxy are set out in the Administrative Notes in the Notice of Meeting sent to shareholders on 7 April 2020. In order to be valid, your votes must be cast either online, or by completing and returning a hard copy Form of Proxy, by no later than 10.30am on Tuesday 19 May 2020.
Based on the current Government guidance, we intend to limit the number of Directors in attendance at the AGM to two Directors to conduct the business of the meeting. No other Directors will be present in person. We will also observe appropriate social distancing measures at the AGM. The AGM will be held for the sole purpose of approving the formal business as set out in the resolutions contained in the Notice of Meeting.
We propose to provide an opportunity for shareholders to listen in to the AGM by telephone, but please note you will be unable to exercise your voting rights via telephone. Please therefore ensure that you vote via proxy in advance of the meeting. Shareholders wishing to join the call or who wish to submit any specific questions on the business of the AGM and resolutions to the Board in advance of the AGM should email the Company Secretary at firstname.lastname@example.org by no later than 5.00 pm on 20 May 2020. We will consider all questions received and, if appropriate, address them immediately following the formal business of the AGM or provide a written response.
The results of the AGM will be published via a regulatory news service as soon as possible after the meeting and published on our website, https://investors.polypipe.com/investor-relations/regulatory-news/
We appreciate that this is an unusual situation, but we hope that you will understand our need to amend the arrangements.
For further information, please contact: